Los Osos Water Recycling Facility

The County of San Luis Obispo and HDR selected EADOC to manage all four contracts within the Los Osos Wastewater Project. For the final phase of the projectthe $48M Los Osos Water Recycling Facility—the project team was impressed by EADOC’s ease-of-use, its ability to speed the turnaround time for submittals and RFIs, its document tracking and archiving capabilities, and the significant reduction in the need for printing and shipping project documentation.

KEY FACTS

Construction Manager: HDR
Owner: County of San Luis Obispo, CA
Design Firm: Carollo Engineers
General Contractor: Auburn Constructors

Challenge:

Handling the large volume of submittals and RFIs associated with the project’s complex program requirements.

Modules:

  • Document
  • Finance

Solution:

EADOC saved the project significant time and money with greater efficiency in daily communications, document tracking, and the near elimination of printed documents.

The Los Osos Water Recycling Facility is the final phase of the Los Osos Wastewater Project (LOWWP). The new 13-acre, $48M facility will service the city’s new wastewater collection system which includes sewer and recycled water lines, sewer laterals, pump stations and leach fields. When completed, the entire system will be operated and maintained by the County of San Luis Obispo, CA.

The facility’s challenging program requirements called for many interconnected structural, electrical and mechanical components. To handle the project’s expected high volume of submittals and RFIs, the team needed a robust project management system—and they chose EADOC for the job.

EADOC significantly reduced the turn-around time of submittals and RFIs by allowing the entire project team to submit and track them electronically. “I was first exposed to EADOC as the Office Engineer on the Los Osos Collection System Projects, and it is the most user-friendly project tracking system I’ve ever used,” said HDR’s Resident Project Representative, Richard Huffman.

“After using EADOC, I can’t imagine using any other tracking system.” - Richard Huffman, HDR’s Resident Project Representative

EADOC has allowed the Los Osos Water Recycling Facility project to go largely paperless. “The HDR team believes that EADOC is revolutionary,” said Project Construction Manager, Steve Mimiaga, P.E. “In the past, we devoted so much time to preparing, copying, and filing submittal transmittals and RFIs. EADOC is the paperless solution that has been talked about for decades. On this project, the client and HDR have decided to finally stop printing and filing submittals, RFIs, and other communication documents unless we need them in the field, need wet-ink signatures, or need for posting as-builts.”

“EADOC is the paperless solution that has been talked about for decades.” - Steve Mimiaga, P.E., Project Construction Manager

According to Huffman, going paperless has saved the project significant time and money. “Some of our documents have up to 1,000 pages. In the old days, we would have to make 7 or 8 copies of documents like these, and then physically ship them around for project team members to mark-up by hand. So, take this example and multiply it by a hundred and you can get a sense of time and paper we are saving by collaborating electronically with EADOC.”

One of the EADOC features that the team really likes is the ability to attach photos to RFIs when submitting them electronically. “Our contractors in the field can attach a photo to an RFI which can really help convey the nature of the issue to the engineer and speed up the turn-around time,” explained Huffman.

Another great benefit of EADOC is the archiving functionality after the completion of a project. “Since we used EADOC on the previous three Los Osos projects, I still have immediate, web-based access to all those project documents, in case there are any questions or issues relating to the current recycling facility project.”

“Since we used EADOC on the previous three Los Oso projects, I still have immediate, web-based access to all those project documents.” - Richard Huffman, HDR’s Resident Project Representative

The ability to collaborate with the entire project team has made a big impact on the Los Osos team. “After using EADOC, I can’t imagine using any other tracking system on future projects,” said Huffman.