The software solution you select must reduce the costs of managing projects. Gone are the days of spending six figures on an Enterprise software solution that delivers dashboards, charts and gauges without providing any cost savings in labor. Many of these Enterprise class tools require you to hire additional staff to enter the data in the application that drives these reports. If all you wanted were fancy charts and reports, your staff could do this in Excel at a fraction of the cost. Today’s proactive project managers need to be looking at solutions that can be deployed quickly, reduce labor costs associated with data entry and deliver unparalleled accountability. To accomplish this, you need a collaborative project management application that captures data from your project participants. Combing the power of the Internet with today’s web based collaborative tools allows you to eliminate costly data re-entry.
The majority of the data that drives the management reports is coming from Contractors, Architects, and Engineers participating in the client’s projects. Traditionally, this data was exchanged through email, FTP sites, and physical shipments. These methods would require every participant in the review process to manually log this data in excel spreadsheets. They would track the content and transmittal information of what was being sent through their organization. For example, CM firms would track when they received a submittal from a contractor, what the submittal contained and when they sent the submittal to the designer for review. Then when they received the comments back from the designer, they would have to log when they received the comments and when the comments went back to the contractor. These laborious processes are no longer necessary with EADOC’s collaborative construction project management application. By capturing the submittal information directly from the contractor, the comments directly from the Engineers, and automatically recording the transmittal information, the Construction Manager no longer has to waste time logging and tracking this information. EADOC software does it all for them, freeing up resources to focus on the project and not administrative tasks.
When evaluating software solutions, most directors and managers are looking for tools that give them better visibility into how their projects are performing. They need to take into account the productivity benefits of capturing that information. It is expensive to employ an Office Engineer whose sole job purpose is to re-enter data so that the project managers and executives can have dashboard reports. With collaborative project management, the directors get their project performance reports and the project engineers can focus on the project, not data entry tasks.